HelmsBriscoe Position Available

Position Description

Position: Account Executive

Supervisor: Nedra Forrest/Karin Alvarado

Job Description:

Goal: To be a vital addition to the Team, working in a time sensitive manner in both a professional and ethical fashion with a long term goal of transitioning into the position of a HelmsBriscoe Associate.

The Account Executive assists the Regional Vice Presidents by maintaining sensitive and confidential information, maintaining files, and providing support as needed. The Account Executive is responsible for a variety of tasks and activities relating to the overall office management, including the preparation of documents, memos, and correspondence. This position must be able to interact with clients, hoteliers and associates at all levels. The Account Executive makes all travel plans with complete travel itineraries, schedules meetings and appointments and maintains Microsoft Outlook contacts and calendar. This position will include but is not limited to coordination of mailings, maintaining a network of hoteliers, referral sources and other professional contacts to facilitate the site selection. This position utilizes the HelmsBriscoe systems to search properties for clients, maintain current and prospective clients, and create Request for Proposals and grids for clients. Other duties as assigned.

Essential Job Functions:

• Raise revenue productivity
• Obtain pick ups from hotels of past meetings
• Format proposals
• Communicate with hotels in regards to meeting leads
• Follow up on Outstanding commission payments
• Work on special projects as requested
• Maintain office while Regional Vice Presidents are traveling
• Assist with client and prospective client communications
• Research and obtain new clients, requires cold calling
• Assist in maintaining current clients
• Develop and maintain a network of professional contacts
• Maintain Account Management System
• Plans and executes monthly Client Events
• Create Request For Proposals, research locations for client, create and maintain grids for clients
• Coordinates mailings
• Maintain a good understanding of software relating to job junction
• Answer phones, take messages and return calls
• Prepare and process office correspondence and documents
• Make complete travel arrangements
• Prepare and distribute reports
• Assist in preparing for and conducting client and team meetings
• Maintain updated contacts and calendar items in Outlook
• Coordinate printed materials
• Other duties as assigned

The following duties will be assigned to an intern, however when an intern is not present, these duties are the responsibility of the Executive Assistant.
• Maintain office equipment by filling with paper on a daily basis
• Process mail: Outgoing and Incoming
• Make deposits
• Update Regional Vice Presidents travel points and miles
• File Accounts Payable and Accounts Receivable
• Match receipts with Credit Card Statements
• Maintain overall company filing system
• Process fax correspondence

Some Required Goals:
• Subscribe to 2 free industry magazines
• Subscribe to 2 industry ON LINE publications
• A minimum of one Monthly Hotel Coffee per month
• Attend Four non paid functions per month (receptions/lunches, etc)
• Attend 3 different industry related group functions, such as MPI or ASAE

Wage
$10 per hour plus commission

Minimum Qualifications:
Must obtain excellent writing skills as well as oral communication skills. Must have a professional attitude and demeanor, strong interpersonal skills, and a proven customer service orientation. Must work well with others, be a team player, willing to assume new responsibilities as they may arise, and flexible to working some overtime when required. Must have excellent phone and organizational skills. Must have the desire and ability to balance multiple tasks simultaneously and work well under pressure, in a fast-paced environment. Knowledge of Windows XP, Microsoft Word, Excel, and Outlook is preferred. Must be a self-starter and able to work with very little supervision.

To apply or request more information please contact:
Nedra Forrest, HelmsBriscoe, 479-575-0053, nforrest@helmsbriscoe.com
www.helmsbriscoe.com